Privacy Policy

Policy for visitors to this site

This policy covers the information we collect about you, our security agreement and your rights.

The University of Edinburgh (the “University”, “us” or “we”) is committed to preserving your privacy. Please read the following privacy policy to understand how we use and protect the information obtained from those visiting the Degree Show website and its subdomains (the “website”).

Information we collect:

IP addresses

We may collect information where available about your IP address, operating system and browser type. This is data about users' browsing actions and patterns. It is used to inform improvements to the website, for system administration, and to report aggregate information to third parties.


The tool we use most consistently is Google Analytics. Anonymous data about your visit is collected and amalgamated with that of other visitors so we can better understand how people use our website.

Cookies may also be collected by Third Party websites where we have embedded content from their website on our own, namely YouTube and Vimeo.



We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage.

Unfortunately, the transmission of information via the internet is never completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your personal or other data transmitted to our website. Any transmission is at your own risk.

Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.

Your rights

You have the right to ask for a copy of the information held by us in our records free of charge.

How to make an information request

If any information held by us is incorrect, you have the right to ask for this to be corrected and updated. Please help us keep our records updated by informing us of any changes to your email address and other contact details.

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your personal data) if we intend to use your personal data for such purposes or if we intend to disclose your information to any third party for such purposes.

You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your personal data. You can also exercise the right at any time by contacting the Records Management Section.

Third party websites

The website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.

Please check these policies before you submit any personal data to these third party websites.

Changes to our privacy policy

We may amend this policy from time to time. If we make any substantial changes we will notify you by posting a prominent notice on the website.

Make an enquiry

If you have any queries concerning the information we hold about you or this privacy policy, or any questions on our use of your information then please contact the Records Management Section.

Contact the Records Management Section


Policy for students exhibiting work on the website

The information you have provided will be used by the University of Edinburgh to promote your work and the Edinburgh College of Art (ECA) Degree Show on the Degree Show website ( It may be made publically available on the ECA website, the University website, and University and ECA social media accounts. And it may also be used by ECA and the University for Press, PR and publicity purposes. To fulfil these processes, it will also be held offline by ECA and the University for five calendar years.

We are using information about you because it is part of the University of Edinburgh’s legitimate interest to:

  • share student work in promoting the annual Degree Show as part of our calendar of events
  • encourage our graduating students in making further connections with businesses and potential collaborators or buyers of their work
  • maintain an archive of previous shows for the recruitment of new students

We will hold the personal data you provide us for the Degree Show website for five calendar years - three years of which it will be held on the Degree Show website - before being removed. You can opt out and request the removal of this data at any time.

To request removal of your data from the website and our records, please email